Snap a receipt. It's done.
Employees photograph a receipt. Balanzify reads it, categorizes it, routes it for approval, and posts it to your books — all before they leave the parking lot. No spreadsheets. No expense reports. No 3-week reimbursement wait.
<60s
Average time to submit an expense
98%
OCR accuracy on clear receipt photos
0
Manual data entry required from employees
Auto
Gets verified before you go live
Four steps. Under a minute.
Like a mail room that reads, sorts, and files every receipt the moment it arrives — Snap Expense handles everything the moment an employee hits submit.
Snap the Receipt
Employee opens the Balanzify mobile app and photographs the receipt. Also works with email forwarding and PDF upload.
OCR Reads & Categorizes
Our OCR engine extracts merchant name, date, amount, and line items. Suggests a GL account and expense category automatically based on merchant type and your company history.
Manager Approves
Expense is routed to the right approver based on your policy rules. Approval takes one tap from phone or desktop.
Books Update Automatically
Approved expense posts directly to your general ledger. Employee reimbursed on next payroll run — or same-day via Push to Card.
Capture receipts any way they come.
Receipts don't always come on paper. Snap Expense handles every format your team encounters.
Camera capture
Photograph paper receipts in the field
Email forwarding
Send to receipts@yourdomain.balanzify.com
PDF Upload
Drag-and-drop from desktop
Credit card feed
Auto-import transactions from linked corporate cards
Mileage tracking
GPS-based mileage log with IRS rate applied automatically
Per diem
Daily allowances by city or role with automatic calculation
Bring everything you have.
We handle all of it.
Whatever tool you are coming from, whatever format your data is in — we have migrated it before.
Spend Limits
Per-transaction and per-day limits by employee role, department, or expense category. Soft limits warn employees; hard limits block submission entirely.
Category Rules
Configure which categories are allowed for which roles. Block alcohol charges, cap meal amounts per person, require business justification above thresholds.
Submission Deadlines
Require expenses within N days of the transaction date. Auto-flag stale submissions before they become year-end surprises.
Receipt Requirements
Require a receipt for any expense above your threshold. No image, no reimbursement. Enforced automatically at submission.
Project & Cost Center Coding
Require employees to tag expenses to a project or department at submission. Eliminates month-end allocation guesswork.
Real-Time Alerts
Finance gets notified when high-value expenses are submitted, when policy violations are attempted, and when budgets are near limits.
Approved means posted. Posted means reimbursed.
The moment an expense is approved, it posts to your general ledger and queues for reimbursement. No manual journal entries. No separate reimbursement process.
Approved expenses post automatically to the correct GL account
Reimbursements processed via direct deposit on next payroll run
Or reimburse immediately via Push to Card for same-day payment
Corporate card reconciliation — match card charges to submitted receipts
Export expense reports to CSV, PDF, or Excel
Your business deserves to feel this organized.
Join thousands of growing companies using Balanzify to run accounting, payroll, and operations from one place. Start free—no card required.